This manual is to teach you how to operate the Attendance Tracker 11.7cloud based time attendance system. The system was designed for attendance management and also can communicate with our fingerprint or proximity card devices for registration data download, upload even for hardware administrative purpose.

In this manual will show you how to perform machine connectivity setup and show you step by step how to input critical data into the platform.

Attendance Tracker 11.7is a web based time attendance system, user can register their own user account in the web and add NIDEKA fingerprint / RFID card devices for data transfer from devices to server, with the new cloud system you will no longer need to install any software for attendance machines.

Parameter Setup – Password –admin@ddmm(Current DateMonth)

Device work in/out mode	ü For in/out select Working
Temperature Alert Setting	ü Select after showing popup in software temperature Alert
Remove overtime with Fake out	ü Mark on Active Then Remove overtime from Report

Machine Setup

In this section we will discuss how in Desktop Software Attendance Tracker 11.7 we will configure the bio metric. In our bio metric device, first you will find the machine number and local IP address. Ongoing in, you have to enter the IP address in the machine number and machine IP address in the machine ID. Also, if you want an attendant to popup in 11 point 7 software, then this popup will show immediately in your software as soon as you punch the Employee, for this you will get the biometrics For the server setting, you have to enter the server IP in the server IP of the machine, which is the IP of your server, you have to enter the otherwise, the IP of the system on which you installed the software, the server of the machine. You will enter the IP and in the server port of the machine you will enter the recording port of the machine. When this setting is complete, you can get a popup in the software.

Setup Your Device Connectivity

First of all Please Make sure your Device Connected to the network or not

If Connected to Network then check ping biometric local IP ping if ping is coming its Confirm Device Connected to the Network

Machine No. Device number auto generated by the system.

Machine Type Select appropriate Machine Type according to the machine u purchased.

Serial No. Enter your machine SN, you can find this in your machine by MENU > View Info > System Detail.

Port No. For UT Fingerprint machines, default port is 7788.

Machine Name Put a description for your device.

Select the location of your biometric machine.

In/Out only for access control For single device environment, please choose IN/OUT, or select suitable value according to your deployment scenario.

Select country time zone Select the time zone of your device for time synchronization.

Create/add Multiuser

Add User

Add/Enter Display Name	Demo
Enter New User Password	Demo(You can Make password alphabet and Numeric also)
Enter New User Phone No	9876543210
Enter New User Email	Demo@gmail.com
Enter New User name	Demo((You can Make User Name alphabet and Numeric also)

Visit our Company website, https://realtimebiometrics.com/software.php, click on “This Link for Download the updated Software

Realtime Attendance Tracker 11.7 Installation

To install the software, accept the term and condition of the software, after that the software will be installed.

Interface Preview

Our system support login by staff or employer, for self-attendance operation and administrative purpose. Below session will explain differences between them.

Total Late Employee

Total present Employee

System dashboard will be displayed after admin login, in this interface you can see various attendance & device information in real-time. Total No of Employee

File Menu

Before the system can be used, you should first setup system parameters just like company, department & branch inside “File” pull down menu.

Company Setup

By default there is no company in your profile, our system support multiple companies, please use ADD/DELETE button according to your needs.

To add a new company, please enter your company name, address & descriptions for reporting use, regarding the phone number and email ID should be valid because system will send notifications to this mailbox, other fields please leave it blank.

Create Branch

Except company setup, our system also support multi locations deployment therefore you should add at least one branch info, such as “office”, “head-quarter” or “shop01” something like that.

Department Setup.

Create department for your company, and input an appropriate email address for each department, the email address will be used to receive e-leave notifications.

Designation (Title) Setup.

Create designations for grouping your staffs according to actual usage, this is also useful to use different group of designations for shift and holidays assignment.

Shift Master

Shift is the definition of work time schedule for your staffs, you can create different shifts in the system for different groups of employee in your company.

Shift Details Definitions
Shift Name	Provide a name for the shift, e.g. “Five Days Work”
Shift Code	Assign a code for the shift, max 3 characters allowed.
Start Time / End Time	Input the Duty On / Off time for this shift, duration will be auto calculate.
Shift Break Detail	There’s 2 breaks allowed in the system, you can enable the break time and enter the time period.
Second Weekly Off Days Condition.	Tick to choose the number of weekly off days, I – first week, II – second week, III – third week…. And so on.
First / Second Weekly Off	Choose the day of first & second weekly off, normally Sunday & Saturday.
Second Weekly Off Type & Half Day Shift	Choose the Second WO Type, Half day for 5.5 days work, Full Day for 5 days work, If you choose “Half-Day”, please assign a shift for the 2^nd WO.
Remove Duplicate Punch	If there were multiple punches within this time period, system will count only one punch recorded.
Max Early Hour Allow	Max number of early leave hours.
Max OT Allow	Max number of overtime hours.
No. of present for weekly off	Max number of present allow if you work on weekly off days.
Single Punch Policy	Single punch handling method, marked as Absent or Half-Day work.
OT Calculation	Select overtime calculation method
Working Calculation	Select work hours calculation method.

Office time Policy/Category Master

Time Policy Details

Policy Name Provide a name for the policy, e.g. “General”

Permitted late arrival Time value allowed to be late will not marked as “Late”

Permitted early departure Time value allowed to leave earlier will not marked as ‘Early’

Mark as half day

if working hours less than If working hours less then this value system will only treated as half-day work.

Mark as Absent if working hours less then If working hours less then this value system will only treated as Absent (Abs).

Half Day & Absent For Late Arrival & Early Departure Set up an attendance rule that if a staff late or early departed more than certain minutes, the system will cut half-day or full-day work hours.

Required Punch In Day MultiPunch – At least 2 punches for single day.

No Punch – No need to punch for this policy details.

Enable late coming setting After enable this option, you can select “No. Of Late In a Month” below then select “Cut Days” (deduct work hours) option to tell system to cut half-day or Absent (Full Day), from current month work hours if you choose “Detect absent/Half Day” or from leave balance when choose “Detect Leave Balance”.

Overtime Allow & Ignore Overtime When this option enabled, system will calculate OT hours for the group and ignore overtime less than the value entered below.

Category Master/Office time policy

Design and create different time policy for your staffs, at least one policy should be created for normal operation, time policy is set of rules for attendance calculation.

Time policy Detail

Policy Name Provide a name for the policy, e.g. “General”

Permitted late arrival Time value allowed to be late will not marked as “Late”

Permitted early departure Time Value Allowed to leave Earlier Will not marked as “Early”

Mark as half day if working hours less than If working hours less then this value system will only treated as half-day work.

Leave Master

Leave type should define for a time attendance system, to setup this please go to file pull down, select Leave Master to add your own types with suitable properties.

Leave management

1. Enter leave code, enter leave Type then click on save.

2.You can Delete leave Also - Select Leave then click on Delete

3. Is leave Carry Forward – You can forward leave Next Year (Can leave balance carry forward?)

Leave Stock

1. Enter year – In which Year you want to gives the leave for an Employee

2. Enter AL, CL, SL for one year how many leave you want to gives an employee

Monthly EL Leave Accrural Entry Form

Holiday Master

Select Holiday Day date, enter the holiday name, in the description you can write about that holiday,

After that click on save, kill any holiday you want to delete and click on delete can delete it.

Define Holiday & Assign to employee.

The last thing you should define is holiday, get into file -> define holiday interface, input the “Holiday Name”, date & description then select the employee group(s) which can entitle this holiday, press save to complete

Employee List.

In this employee info interface, you can add / delete individual or selected staff record, very easily, or download the user data templates for bulk upload, will introduce this method in later section.

Interface Overview

Search Boxes, enter search value inside for quick filtering.

Import from excel CSV file, activate staff import interface, export excel – export ALL staff records to excel file.

Selection Check Boxes, click to select for deletion.

Add or Edit employee.

To add or edit employee details in the system, enter basic information and select appropriate shift for them. Please refer to below instruction card to process and press “SAVE” when completed.

Weekly off days will be assigned base on selected shift, but you also can change it for the staff individually.

Select shift for the staff, normally shift type is “Fixed” for weekly shift assignment.

If the staff don’t have fixed shift, you can enable this option to use “Auto Shift”, the system will determine their shift according to actual punch times.

Input basic staff information, fields with * are compulsory, the most important field is “Card No” which should match the User ID registered in biometric machine.

Import employee data from excel file.

Except to enter employee info one by one, you can also import staff info from excel file, this is very useful if you migrate your data from other attendance system. Please download the employee master template in File -> Employee List -> Import from Excel interface as below.

1. Download the template

2. Click on “choose file” to select the template file you just completed, press “UPLOAD” send.

Employee List Modification

Default file name of the employee template is Empdetails.csv, which can be opened directly by MS Excel and other common spreadsheet applications, the first row of it is header field description please do not modify it. Compulsory data listed as below table.

Should predefine in master table before import.

Compulsory fields descriptions
Title Name	Descriptions	Max Chars
Employee Name	Name of employee.	50
Father Name	Surname	50
Emp code	Employee code, for your internal use, no need to match with User ID in biometric machines.	10
Card No	User ID registered in biometric machine	8
Department	Department code assigned in department master, will auto create new code if imported value does not existed.	10
Designation	Designation code assigned in department master, will auto create new code if imported value does not existed.	10
Branch Name	Branch name created in branch master, should predefine before import.	N/A
Office Time Policy	Name of time policy created in Office Time Policy interface, should predefine before import.	N/A
Date of Birth / Date of Join / Shift start date	Input the date value according to your own.	N/A
Shift code	Shift code created in shift master interface, should predefine before import.	N/A
Weekly Off	Sunday – Saturday or None	NA
Company Name	Company Name defined in company master, SHOULD NOT contain any space & need to predefine before import.	N/A

Upload Employee List & Create User Master

After the list was well prepared please get back to “import user from excel interface”, click on “select file” button, select your csv file than press the “UPLOAD” button. You can see your user data in web window now means your file was successfully uploaded, press “Create Master” to save your upload. System will prompt you if your user data saved successfully.

If you file format is correct and data saved successfully, the system will prompt message “Master Created”

Hardware Setup

Connect the machine to use the hardware setup and will be able to use all the options.

Feature of Hardware setup for User Manager

Delete Database	Delete selected user template from Software/SQL Server database
Load Database	Load user data from Software/SQL Server database
Set Admin	If you are already download the user from device then load from Database select user click on set admin
Remove admin	Clear all admin/manager privilege from the device, means any everyone can access to device menu after privilege removal.
Delete Enroll Data	If you want to delete the all enroll data from Device need to connect device then click on Delete enroll Data(all enroll will be deleted from device)
Download User’s	Connect Biometric and click on download user then all user download
Upload User’s	Connect Biometrics then click on download User
Enable User	If you Already disabled user then click on enable will be enabled
Disable User	Click on disable User It’s working according to Device
Clear Machine G Log	If you click this option then all log data will be deleted from device
Delete All data	If you click on this option then Device will be cleared all data
Set Time	You can do set DDMMYY(Date month Year ) in device through device
Upload name	The top side option is given in the hardware setup to upload the name, the upload name will mark these devices then load the database, after that click on the bottom side upload name, Name will be uploaded
Upload Card	The top side option is given in the hardware setup to Show only Card, the upload name will mark these devices then load the database, after that click on the bottom side Upload Card, Name will be uploaded
Exit	Click on Exit will be out from hardware setup.

Transaction Menu

In TRANSACTION pull down menu, you can find many features for day to day operation, such as Generate shift, shift management,Bulk Manual Punch (Manual adjustment) , Leave Application & Leave Encashment.

Generate Shift.

Generate Shift / Attendance Process

Before any report printing, we recommend to perform generate shift in transaction menu to make sure changes of shift can be updated to have correct calculation. To perform shift generation, select the person or group of employees in Selection by section, enter the month in Select Month text box then press Generate Shift to process.

You can also process attendance data manually in this interface by pressing Attendance Process button, the system will process Manual Punch & Leave data for attendance report printing, attendance data processing may take more time to complete depends on number of data, please wait until below “Loading” indicator disappeared.

Update Shift Manual

In the section of Employee List you can found that a shift was defined for every staffs in their profile, if you need to change their shift individually or by batch JUST in a period of time, please use this Shift Change function in Transaction menu

To assign a shift pattern for employees, please follow below steps;

1 Select the Shift Pattern (Shift Code) in the list then press Add, your shift code will be shown at right hand-side.

2 If the shift pattern was wrongly assigned, select the shift code in Remove Pattern menu then press Remove button.

3 Select the pattern start date according to rotation properties.

4 Select the rotation method, for example the pattern will be rotated weekly or monthly, select the appropriate check box to select.

5 Select a person or group to assign.

6 Press Save to assign.

Bulk Manual Punch

In daily operation there is many reasons need to insert punch records manually, for example outdoor work or business trip that cannot make punch at the main office, or just simply forget to punch. To enter missing attendance records please follow below steps.

1. Select a person or group to insert or view punch.

2. Input the date, IN and/or OUT time, the reason in Remark, press Insert Punch to save.

3. If the record entered is not correct, input the date range you want to check then press View Punch to show related records, tick the record you want to delete.

4. Press Delete button to delete.

Manual Punch

Select in/out	If you want to gives the in punch and out punch
From Date to Date	Select Date Range
Enter in/out Time	If you select in/out then enter in time and out time
Remark	Enter Remark Manual Punch (MP)
Select Employees	One Employee or all employee
Insert	Click on Insert then Punch Insert Success
Show manual punch	ü If you mark on show manual punch then showing manual punch and No mark then showing Machine punch
Delete	For Delete Manual Punch select one punch or all Punch then click on Delete

Update Loan

Leave Opening Entry.

Before your staffs can apply for any type on leave, you should define the opening balance for leave balance calculation. Enter the year name and opening value based on you company policy for every leave types, you can also use select criteria filters to assign different value to different groups of employees.

Leave Application

Normally, leave can be applied by employee themselves with staff logon page and of course HR staffs also can enter leave request using BOSS login interface. We’re now introduce the first scenario.

After login with employee account, select “Leave Application” in Transaction pull down menu.

Input date range and reason of application, leave duration normally select full day but u also can select others according to your needs and save it by “SAVE” button.

Salary Setup

Leave Encasement

1.Select Employee and leave CL, SL, and AL.

2. Select Mode Leave Encasement and Leave Adjustment.

3. If Done this Process then click on Save.

Data Converter Menu

USB Converter (Upload AGL File)

If you have locations which do not have any internet access but still need to keep track on your staffs attendance, Realtime Cloud also can adapt to such deployment scenario, you can download attendance log with USB drive then upload to our system for attendance calculation using “Upload AGL file” function, AGL means “All General Log”.

1. Download your AGL file using USB drive from our UT series attendance machines, in the MENU > SET COMM > U-DOWN > ALL GLOG.

2. Inside “Upload AGL File” interface, select appropriate machine model say “UT Series fingerprint attendance” (*1), select the date range (*2) (*3) of records you want to import and also the device ID of your machine.

3. Select Machine “Machine Model” (*1) to select Date Range From Date - to Date, in below example, the file name is AGL_001.TXT, which 001 is device ID 1, please be reminded that the filename convention of exported log always using the device ID as file postfix(Enter In Machine No).

4. Click on “Choose file” button (*2) to start upload your log file, you can see your log details inside the message box (*3) for you to verify before save. Press “SAVE” (*4) if everything correct.

Export Data in ERP

Device Management Pro 2K

Data transfer

Hardware

Create Time zone

Report Menu

Our Desktop Attendance Tracker 11.7 various reports, including Master reports to check all predefine data, Daily and Monthly attendance report, you can use them according to your needs, here below we will introduce some important reports which frequently use.

Daily Report Menu

Upload User Rights

Process Menu

Data Transfer

Data process/Daily Manual Process

Salary Process

Report Menu

Daily Report

Monthly Report

Yearly report

Master Report

Frequently Used Reports in Master report – Employee (for upload the Excel file)

Master Report

To print your report, select report type under Report Summary section and press Show Report button to preview.

Report viewer operation

You can see the report viewer windows after your report generated, several useful feature with this tool and you can select different pages using page selector (*1) or click on the diskette icon (*2) to export your report as PDF, Word even Excel format.

Daily Reports

You can check on employee attendance with Daily or Monthly Report interface, daily reports usually for checking recent statistics for immediate actions, for example check on daily Missing Punch report to see any abnormal machine connectivity or, daily Early Departure reports for labor resources arrangements.

Monthly Reports

Most of monthly reports will calculate on total work hours, late and absent count which is used for payroll calculation, you can print them by selecting the date range (*1), by groups, department or individual (*2), then select the report type (*3) and press on Show Report (*4) button to preview.

Frequently Used Reports

Monthly Performance Report

A detail attendance report to show employee’s monthly attendance, with in/out time, daily working hours and present absent information.

1. Report period.

2. IN/OUT time.

3. Shift code assigned.

4. Daily late Hours.

5. Daily Working Hours.

6. Daily OT Hours.

7. Daily Early Left Hours.

8. Attendance Status

P=Present, A=Absent, HLD=Holiday, WO=Weekly Off, POH=Present On Holiday.

9. Total Weekly-Off Days, Holiday & Leave Days.

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Attendance Tracker 11.7 Manual All Setup

Introduction

Create/add Multiuser

Company Setup

Shift Master

Office time Policy/Category Master

Category Master/Office time policy

Design and create different time policy for your staffs, at least one policy should be created for normal operation, time policy is set of rules for attendance calculation.

Time policy Detail

Policy Name Provide a name for the policy, e.g. “General”

Mark as half day if working hours less than If working hours less then this value system will only treated as half-day work.

Leave Master

Leave management

1. Enter leave code, enter leave Type then click on save.

1. Enter year – In which Year you want to gives the leave for an Employee

Employee List.

Add or Edit employee.

Manual Punch

Select in/out

If you want to gives the in punch and out punch

From Date to Date

Select Date Range

Enter in/out Time

If you select in/out then enter in time and out time

Remark

Enter Remark Manual Punch (MP)

Select Employees

One Employee or all employee

Insert

Click on Insert then Punch Insert Success

Update Loan

Leave Opening Entry.

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